The Problem With Sharing Waste Transfer Notes Today
If you operate in the UK waste sector, you will know the cycle all too well. A carrier collects a load, generates a waste transfer note, and then needs to get a copy to the receiving site. So it gets emailed as a PDF. Or photographed and WhatsApped. Or printed and left in the cab.
The receiving site then re-keys the details into their own system — or worse, files the PDF and calls it done.
This is the norm. It is also inefficient, error-prone, and completely disconnected from the idea of digital waste tracking.
WasteBolt Linked is built to change that.
What Is WasteBolt Linked?
WasteBolt Linked is a peer-to-peer document sharing network built directly into WasteBolt. It lets two WasteBolt businesses connect with each other and then pass waste transfer notes and dockets between their accounts — digitally, instantly, and with full data integrity.
There is no email involved. No PDF conversion. No re-entry on the receiving end. One business sends a document; the other receives it in their inbox within WasteBolt, reviews it, and accepts it into their own records with a single tap.
How Connections Work
Before any documents can be shared, the two businesses must be connected. This works like a connection request — one business searches for and requests a connection with another, and the other business accepts.
Once connected, both businesses appear in each other's connections list. The connection is mutual and persistent. Either side can initiate a document transfer at any point.
Connections can be made discoverable — businesses that opt in can be found by other WasteBolt users searching for them by company name or waste carrier number.
What Can Be Passed?
WasteBolt Linked supports passing two types of documents:
Waste Transfer Notes (WTNs) — the full WTN record including producer, carrier, and consignee details, waste description, SIC codes, quantities, and signatures.
Dockets — standalone load records including company details, material type, weight, GPS data, and any attached photos.
Both document types are copied in full when accepted. The receiving business gets a complete record in their own account — not a reference or a link, but their own copy they can sign, annotate, and submit to DWT.
Signature Sync
One of the most practical aspects of WasteBolt Linked is what happens after a WTN has been passed and both parties have signed.
If Business B (the receiver) signs a WTN they received from Business A, those signature fields are automatically synced back to Business A's original record. Business A does not need to request a signature or ask Business B to reconnect. The WTN simply reflects both signatures as each one is added.
This removes the back-and-forth that normally accompanies getting a countersigned WTN.
Pending Transfers
When a document is passed to a connection, it sits as a pending transfer in the recipient's inbox on the Linked Transfers page. The sender can see it in their sent history. If the recipient has not yet accepted, the sender can recall the transfer — useful if the document was sent in error or needs to be updated first.
If the recipient declines, the sender sees the rejection in their sent history and can dismiss it to keep their view clean.
Pending transfer counts also surface on the WasteBolt dashboard, so nothing gets missed.
Why It Matters
The UK's Digital Waste Tracking requirement means businesses need accurate, timely records of every movement. WasteBolt Linked makes it practical for the carrier and the receiver to both hold a complete, consistent record of the same movement — without any double-keying.
It is the infrastructure layer that makes digital waste compliance actually work across business boundaries.