Digital Waste Tracking Live on WasteBolt6 min read

How to Submit to Digital Waste Tracking (DWT)

Updated June 2026

The WasteBolt DWT page shows all your recent waste movements, checks them against the Environment Agency's requirements, and lets you submit them to the UK Digital Waste Tracking system in one click. This guide walks through the whole process — from connecting your credentials to resolving errors and confirming a submission.

Before You Start

You need a DWT API code to submit. This comes from the Environment Agency (or SEPA / NRW / NIEA for other UK nations) when your site is registered on the DWT system. Once you have it, add it in Settings → Integrations → Digital Waste Tracking. Without credentials, the Submit button will prompt you to add them.

DWT API credentials added in Settings → Integrations

Receiver permit / authorisation number on each consignee in Pick Lists

Carrier licence number on each carrier in Pick Lists

Vehicle registration on every WTN (Part B / transfer details)

How to Submit a Waste Movement

Open Digital Waste Tracking

From the main menu, go to Digital Waste Tracking. The page loads your WTNs and weighbridge dockets from the last 12 months, validates each one, and shows them in a table.

Check the stat tiles

Four tiles at the top summarise your pending records: Ready (good to submit), Warnings (can submit with prompts), Errors (cannot submit yet), and Needs Resubmit (edited after original submission). Click a tile to filter the table to just those records.

Review the readiness badges

Each row shows a badge: Ready, Warnings, or Errors. Click a warnings or errors badge to expand the issue list inline. Errors must be fixed before submission; warnings will prompt you to provide a reason during the submit flow.

Click "Submit to DWT"

On a Ready or Warnings record, click the Submit to DWT button. If the record has errors, clicking the button shows a modal listing what needs to be fixed — the submission will not proceed.

Respond to any prompts

Two prompts may appear depending on the record:

Hazardous — consignment code missing. Select a reason (e.g. No document travelling with the waste) and click Confirm.
Carrier — registration number missing. Select a reason (On-Site, Household, One-Off, Marine) and click Confirm. Or skip if you want WasteBolt to choose automatically.

Confirm the submitted status

On success, the row updates to a Submitted badge and shows the DWT waste movement ID. The record is marked submitted in WasteBolt and will no longer appear in the pending list by default.

Fixing Common Errors

Errors block submission entirely. Here are the most common ones and where to fix them.

Vehicle registration is missing

Open the WTN, go to Part B (Transfer Details), and enter the vehicle registration. Save the note — it will re-validate on the DWT page.

Receiver permit / authorisation number is missing

Go to Settings → Pick Lists → Consignees and add the permit or exemption number to the consignee record. Then open and re-save the WTN to pull in the updated data.

Receiver email address is missing

Go to Settings → Pick Lists → Consignees and add a contact email for the receiving site. Re-save the WTN.

Receiver address or postcode is missing

Add the full address and postcode to the consignee in Pick Lists, then re-save the WTN.

EWC code is missing

Open the WTN → Waste Details and search for the correct EWC code. Every WTN must have one for DWT submission.

Weight is missing or zero

Open the WTN → Transfer Details and enter the net weight in kg or tonnes.

Page Filters and Toggles

Receiver filter (on by default)

Under UK DWT rules, it is the receiving site that must submit each waste movement. By default the page only shows records where your business is the consignee (matched by permit number or company name from your profile). Use the Show all mine toggle to see all records you created regardless of role — useful for auditing.

Show Submitted toggle

Submitted records are hidden by default. Toggle Show Submitted to include them in the table and see their DWT waste movement IDs.

View record

Click the eye icon on any row to open the original WTN or docket. Make your edits there, then return to the DWT page — the record re-validates automatically.

Needs Resubmit

If a record was submitted but then edited, WasteBolt flags it as Edited — Resubmit. It appears in the Needs Resubmit tile. Submitting again sends a PUT request to the DWT API with the corrected data.

DWT Data Checklist

To make all your records submit first time, make sure these are in place before you start creating WTNs.

Legislative country in Profile Settings

Profile Settings → Business Information → Legislative Country. Determines which regulator receives your data (EA for England, NRW for Wales, SEPA for Scotland, NIEA for Northern Ireland).

Waste carrier licence number

Profile Settings → Compliance Details → Waste Carrier Licence Number. Auto-fills the carrier section of every WTN where your business is the carrier.

Environmental permit or exemption number

Profile Settings → Compliance Details. Auto-fills when your business is listed as producer or consignee on a WTN.

Consignee permit numbers in Pick Lists

Settings → Pick Lists → Consignees. Add permit/exemption number and email for each receiving site. These are required by DWT and auto-fill Part C when you select a consignee.

Carrier licence numbers in Pick Lists

Settings → Pick Lists → Carriers. Add the waste carrier licence number for each carrier. Required by law and by DWT.

EWC code on every WTN

Waste Details → EWC Code. The 6-digit European Waste Catalogue code is mandatory for DWT. Use the search to find the right code by keyword.

Frequently Asked Questions

Related Guides

ARTICLE 05

Setting Up Pick Lists

Add consignee permit numbers and carrier licence numbers to auto-fill on every WTN.

Read

ARTICLE 02

Create a WTN

Step-by-step guide to creating a fully compliant digital Waste Transfer Note.

Read

DWT

Import Weighbridge Data

Bulk import weighbridge CSV exports and stage them ready for DWT submission.

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