Digital Waste Tracking Troubleshooting

What Happens When DWT Rejects Your Submission

Nothing gets silently rejected — the Digital Waste Tracking page tells you exactly what's missing before you ever try to submit, and blocks only the records that genuinely can't go through yet. Here's how to read the readiness badges and fix the most common issues.

How Readiness Is Checked

Every WTN and docket on the Digital Waste Tracking page is validated automatically and given a badge. Clicking a Warnings or Errors badge expands the specific issues inline, right on that row — no digging through settings to work out what's wrong.

The DWT readiness flow

Record loaded
WTN or docket appears on the DWT page
Ready
All required fields present — submit immediately
Warnings
Submittable, but something is worth double-checking first
Errors
Blocked — a required field is missing and must be fixed

The Most Common Blocking Errors

Almost every Error we see comes down to one of these six things. Fix the field, re-save the record, and it moves back to Ready.

Common blocking errorHow to fix it
Missing vehicle registration
Add the vehicle reg in WTN Part B (Transfer Details), then re-save the note.
Missing carrier registration/licence number
Add the carrier's EA licence number under Settings → Pick Lists → Carriers, then re-save the WTN.
Missing receiver permit/authorisation number
Add the consignee's permit or exemption number under Settings → Pick Lists → Consignees.
Missing receiver email or address/postcode
Complete the consignee's contact details in Pick Lists → Consignees, then re-save the WTN.
Missing EWC code
Add the EWC code to the WTN directly, or set it up once via an Import Template so it fills in automatically for that waste type.
Missing or zero weight
Check the net weight field on the WTN or docket — a zero or blank weight blocks submission.

Warnings You Might See During Submit

Hazardous waste with no consignment code

You'll be prompted to pick a reason — usually "No document travelling with the waste" if the paperwork itself doesn't carry one.

Missing carrier registration number

Pick the closest reason (On-Site, Household, One-Off, Marine) — WasteBolt defaults to One-Off if you skip it.

Avoiding Rejections in the First Place

A quick one-time setup checklist gets almost every future record to Ready on the first try:

  • Set your Legislative Country in Profile Settings — it determines whether you submit to the EA, SEPA, NRW, or NIEA.
  • Add your Waste Carrier Licence Number and Environmental Permit/Exemption Number in Profile Settings → Compliance Details.
  • Add consignee permit numbers, emails and addresses, and carrier licence numbers in Pick Lists.
  • Make sure every WTN has an EWC code — set up an Import Template so this fills in automatically for imported records.

Frequently Asked Questions

Related Guides

Prevent errors before they happen by getting Pick Lists and Import Templates set up right.