Getting Started with WasteBolt
A step-by-step walkthrough of setting up your account and creating your first digital non-hazardous Duty of Care Waste Transfer Note — from profile setup to e-signature and PDF download.
Prefer to read? The full written guide with diagrams continues below.
Written Guide — Step by Step
Follow these four steps in order. Step 1 is a one-time setup — after that, creating WTNs takes under 2 minutes.
Set Up Your Profile Settings
Before creating your first note, go to Profile Settings. This is the most important first step — getting it right means your details auto-fill across every document you create, and your legislative country is set correctly for your UK jurisdiction.
Legislative country is the single most critical setting. Selecting the wrong one means your WTNs reference incorrect regulations — a compliance failure that could result in a Duty of Care breach. Double-check before saving.
Profile Settings — Four Key Sections
- Business name & address
- Contact details
- Legislative countryCRITICAL
- SIC code
- Waste carrier licence number
- Environmental permit / exemption no.
- Business roles (Producer / Carrier / Consignee / Broker)
- RPS number (Scotland/NI)
- Upload PNG or JPG logo
- Appears on all WTN PDFs
- Appears on Season Tickets
- Professional branded output
- Customise document header layout
- Add / remove / reorder sections
- Preview before saving
- Applied to all documents
Create Your First Waste Transfer Note
From the dashboard, click 'Add Waste Movement'. The WTN creator walks you through a 5-part form matching the standard UK Duty of Care format. Each part can be populated from your profile or pick lists, or entered manually.
Set up your Pick Lists (Settings → Pick Lists) before your first WTN. Save regular producers, carriers, consignees, and waste types — then each part fills in one click instead of manual typing.
New WTN — Dashboard → Add Waste Movement
Select 'Own Company' to auto-fill from your profile, or choose from pick lists / enter manually.
Select Own Company or pick list. Carrier's waste carrier licence number is legally required.
Enter or pick receiving site. Environmental permit / exemption number required for DWT compliance.
EWC code (search by name or code), physical form (solid/liquid/powder), container type, R/D code.
Date of transfer, weight(s) in kg/tonnes, and optional weighbridge ticket number reference.
Set up Pick Lists (Settings → Pick Lists) before your first WTN. Save your regular customers, carriers, and waste types — then every form fills in one click.
Complete, Sign & Download
Hit 'Complete Note' and you're taken to the signing screen. The producer signs in-app immediately. WasteBolt automatically sends secure signing links to the carrier and consignee by email — each only signs their own section. Once all three sign, download the full PDF.
You can resend signing links and track signature status from the document view at any time. Useful when a third party hasn't responded — no need to call them.
Complete Note → Signing Screen
Signs in-app immediately
Receives signing link by email
Receives signing link by email
Generate Signing Link
Send a unique link to a third party to e-sign remotely — select Producer, Carrier or Consignee role before sending.
Download PDF
Full legally compliant PDF with e-signatures, your logo, custom header, and legislation text. Available immediately after completion.
Digital e-signatures are fully legally accepted under UK law — no wet ink required. Your signed documents are stored securely in the cloud and retrievable for Environment Agency inspections at any time.
Managing Your Documents
Click 'All Waste Movements' from the dashboard to view every document you've created. From the actions menu on any note you can re-sign, download a PDF, or generate a fresh signing link for third-party remote signing.
WasteBolt stores all documents indefinitely — no manual archiving required. During an Environment Agency inspection, pull up any WTN instantly by date, customer, or EWC code.
Dashboard → All Waste Movements
Mandatory Digital Waste Tracking — October 2026
The UK Government's Mandatory Digital Waste Tracking (DWT) system comes into force in October 2026. WasteBolt is already DWT-ready — permit and carrier licence numbers are captured on every WTN. Businesses creating digital WTNs now will have the smoothest transition. Those still using paper face a significant scramble.