Getting data into WasteBolt — the fast path
Whether you're creating your first waste transfer note by hand or automating imports from a weighbridge, this guide covers every route into WasteBolt and what to do once your records are in.
The WasteBolt workflow in one sentence
Get your waste data in (any method below) → review the digital WTN → collect e-signatures → optionally submit to the EA's Digital Waste Tracking (DWT) system. That's it.
Ways to get data into WasteBolt
Pick the method that matches how your site works — you can use more than one.
Create a WTN manually
Type in the details directly — producer, carrier, waste type, weights. Use quick-fill templates to pre-populate repeat loads in seconds.
Open a Season Ticket
Ideal for ongoing arrangements with the same producer, carrier, and waste type. Log loads against the ticket rather than creating individual WTNs each time.
Log a load at the gate (WasteBolt Gate)
Record incoming loads at the gate using the web app or PWA — the load stages automatically and gets matched to a template before generating the WTN.
Scan a paper WTN (Bolt Upload)
Got a paper waste transfer note? Take a photo — Bolt Upload uses AI to extract the details and pre-fill a new digital WTN. Just review and confirm.
Import from your weighbridge (Gatehouse)
WasteBolt Gatehouse is a free Windows app that watches your weighbridge CSV folder and automatically creates staged records — no manual entry at all. Also supports SQL Server sync and manual log entry.
Use quick-fill templates
Not using Gatehouse? Set up a quick-fill template for each recurring job — producer, carrier, EWC code and all — so creating the next WTN takes under 30 seconds.
Not sure which to use? If you have a weighbridge producing CSV files, start with WasteBolt Gatehouse. If you log loads manually at a gate or office, try WasteBolt Gate. For everything else, creating WTNs directly is fine.
What happens once data is in
Every route ends up in the same place — your Waste Movements list. Here's what to do next.
Review the WTN
Open any WTN from Waste Movements. Check the producer, carrier, consignee, waste type, and weights are correct. For staged records (from Gate or Gatehouse), this happens in the staging queue before the WTN is committed.
Collect e-signatures
WasteBolt sends a signing link to each party — producer, carrier, and consignee. They sign on any device. No account required to sign. Once all parties have signed, the note is legally complete.
Submit to Digital Waste Tracking (DWT) — if required
If you need to report to the EA under DWT, you can submit directly from WasteBolt once your EA credentials are set up. See DWT setup guide and how to submit to DWT.
Export, report, and audit
Download signed WTNs as PDFs, export bulk movement data as CSV, or use Ask Bolt AI to query your waste data in plain English. All records are stored securely in your UK cloud account.
WasteBolt Gatehouse
Free with every planIf you run a weighbridge, Gatehouse is the biggest time-saver on the list. It's a Windows desktop app with three data sources — you only need one of them.
CSV Watch Folder
Point Gatehouse at the folder your weighbridge software drops CSVs into. It picks them up automatically.
Log Job (manual)
No weighbridge? Log vehicle, waste type and weights directly in Gatehouse — it stages the record for you.
SQL Server Sync
Have a weighbridge SQL database? Gatehouse can query it directly and sync records on a schedule (Pro+).
Set up pick lists before you start
The single biggest time-saver in WasteBolt is pick lists. Before you create your first WTN, spend five minutes adding your producers, carriers, consignees, and waste types as pick-list items — then every form auto-completes rather than requiring manual entry.